Office Manager
Arago is an international leader in the implementation of the digital transformation of the HR function with innovative cloud HR solutions.
We support our clients throughout their HRIS project, from the expression of needs to the implementation and post-go-live support by favoring the transfer of skills to the teams in the various countries deployed.
🌍 With a head office based in Paris, we are established in several European countries, but also in South America. We are thus able to support our clients all over the world, during and after their HRIS projects.
👉 Ready for a new challenge?
We are looking for our future Office Manager for our office in Geneva.
Reporting to the Country Manager of Switzerland and to our CFO, you will be in charge of the following missions :
General Services Management
Participation in event organization
Procurement of office supplies and furniture
Preparation of quotes with suppliers, management of supplier relationships
Participation in contract negotiations
Front desk reception, both in-person and telephonic
Accounting and Financial Management
Preparation of accounting elements
Customer invoicing, inputting supplier invoices, and invoice follow-ups
Monitoring of employee expense reports
Human Resources Assistance
Administrative personnel management
Onboarding of new employees (ordering of IT equipment, document issuance, etc.)
Management, monitoring, collection, and transmission of variable payroll elements, leaves, sick leaves, back-and-forth with our accounting firm
Management of insurance/healthcare, medical visits
Sales Administration Assistance
Collection of information and prerequisite documents for tender responses
Contribution to the formatting of commercial documents
Participation in client file administration
Your Profile
Coming from a successful background in Administration or Management, you should have at least 2 years of experience in a similar role.
You should be proficient in office tools and capable of creating tracking and reporting spreadsheets.
You should possess a good level of fluent English.
A good level of German would be a plus.
With strong interpersonal skills, you should have a customer service-oriented approach. Being autonomous and versatile, you should enjoy teamwork.
Rigor, proactiveness, responsiveness, and a sense of confidentiality are essential qualities to successfully fulfill the responsibilities.
Do you recognize yourself? We look forward to meeting you!
Practical Information
📍Our office in Geneva
Why Join Us?
The values of Arago guide us every day, to address challenges and build a strong corporate culture:
Collaboration
Trust & Engagement
Excellence
👥 Recruitment steps
HR interview
2nd interview with the Country Manager
3rd interview with the CFO