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Office Manager‎

    Arago is an international leader in the implementation of the digital transformation of the HR function with innovative cloud HR solutions.

    We support our clients throughout their HRIS project, from the expression of needs to the implementation and post-go-live support by favoring the transfer of skills to the teams in the various countries deployed.

    🌍 With a head office based in Paris, we are established in several European countries, but also in South America. We are thus able to support our clients all over the world, during and after their HRIS projects.

    👉 Ready for a new challenge?

    We are looking for our future Office Manager for our office in Brussels.

    Reporting to the Country Manager of Belgium and to our CFO, you will be in charge of the following missions :

    General Services Management

    • Participation in event organization

    • Procurement of office supplies and furniture

    • Preparation of quotes with suppliers, management of supplier relationships

    • Participation in contract negotiations

    Accounting and Financial Management

    • Preparation of accounting elements

    • Customer invoicing, inputting supplier invoices, and invoice follow-ups

    • Monitoring of employee expense reports

    Human Resources Assistance

    • Administrative personnel management

    • Onboarding of new employees (ordering of IT equipment, document issuance, etc.)

    • Management, monitoring, collection, and transmission of variable payroll elements, leaves, sick leaves, back-and-forth with our accounting firm

    • Management of insurance/healthcare, medical visits

    Sales Administration Assistance

    • Collection of information and prerequisite documents for tender responses

    • Contribution to the formatting of commercial documents

    • Participation in client file administration

    Your Profile

    • Coming from a successful background in Administration or Management, you should have at least 2 years of experience in a similar role.

    • You should be proficient in office tools and capable of creating tracking and reporting spreadsheets.

    • A good level of English, Dutch & French read, written and spoken is mandatory.

    • With strong interpersonal skills, you should have a customer service-oriented approach. Being autonomous and versatile, you should enjoy teamwork.

    • Rigor, proactiveness, responsiveness, and a sense of confidentiality are essential qualities to successfully fulfill the responsibilities.

    Do you recognize yourself? We look forward to meeting you!

    Practical Information

    📍Our office in Brussels

    Why Join Us?

    The values of Arago guide us every day, to address challenges and build a strong corporate culture:

    • Collaboration

    • Trust & Engagement

    • Excellence

    👥 Recruitment steps

    • HR interview

    • 2nd interview with the Country Manager

    • 3rd interview with the CFO